1352 – Grant Accountant and Compliance Specialist

Salary : $53,352.00 Annually

Location : Tucson, AZ

Job Type: Full Time

Job Number: 2023-01064

Department: Grants Management & Innovation

Division: GMI GMI FINANCE

Opening Date: 07/07/2023

Closing Date: Continuous

FLSA: Exempt

Position Description

OPEN UNTIL FILLED

Salary Grade: 53

The Pima County Grants Management and Innovation (GMI) Finance Division oversees all County grant budgets and expenditures to ensure compliance with state, local, and federal rules and regulations. These three (3) positions, one (1) grant-funded, will oversee financial and grant services for their assigned department(s). The Finance Accountant – Principals are responsible for gathering and analyzing data, preparing and processing financial statements, conducting audits and assessments, identifying discrepancies, and tracking and reporting on financial transactions to program managers and departments. These positions serve as a lead to the Grant Accountant and Compliance Specialist and will help in supervising grant budgets, preparing forecasts, and assisting in submitting regular, quarterly and/or annual reports to auditors, managers, leadership, and funding agencies. The GMI Finance Division works in conjunction with the GMI Development and Research & Analysis (R&A) Divisions to ensure overall compliance in relation to Pima County grant funding.

Duties/Responsibilities
(Work assignments may vary depending upon the department’s needs and will be communicated to the applicant or incumbent by the supervisor.)

Reviews, audits, analyzes and reconciles all financial information and documents supporting grant-funded expenditures in the general ledger for compliance with applicable federal, state and County regulations, statutes and Generally Accepted Accounting Principles (GAAP);

Analyzes various grantor specialized monthly revenue and expenditure reports and makes appropriate recommendations to ensure compliance with budgeted projections and grant provisions;

Assists in preparing and monitoring departmental annual grant budgets;

Compiles and analyzes financial data for preparation of various costing reports, and monthly or quarterly reports, to federal or state agencies for grant activities;

Reviews, analyzes, balances and reconciles accounting activities regarding grants for revenues, expenditures and balance sheet accounts;

Analyzes, determines and prepares cash position, revenue and expenditure projections;

Prepares audit work sheets, schedules, reports and supporting documentation to be used during grant audits by federal or state agencies;

Prepares and maintains documentation to support federal, state and County audit inspections of financial transactions including billing, funds draw down and correspondence;

Supports departments with departmental program grant budget projections;

Reviews contracts and agreements for compliance with grant provisions and applicable ordinances to support County requests for reimbursement;

Monitors and ensures compliance with federal, state, local and special program reporting procedures for grant-specialized financial activities, such as the Office of Management and Budget’s (OMB) directives and circulars, state, local and special program reporting procedures for grant financial activities;

Compiles and analyzes data and prepares responses to questions from client departments, as well as the Finance Department, regarding financial statements and reports including contract and grant expenditures, status and terms;

Provides auditors with support and documentation concerning accounting procedures relative to contracts and grants compliance and relevant to the given program’s governing Code of Federal Regulations (CFRs) and with OMB circulars;

Coordinates and monitors grant and contract activities and services, intra- and inter-departmentally, and with other governmental agencies, and responds to inquiries;

Monitors grant sub-recipient financial activity for compliance with applicable regulations, policies, statutes and County practices;

Leads and trains other staff in compliance and grant/governmental accounting activities;

Provides operational advice and training on the use of the automated financial and grants management system to County departmental users.

KNOWLEDGE & SKILLS:

Knowledge of:

• accounting and governmental accounting principles, practices and methods;
• specialized reporting requirements and procedures related to grants and federal/state agency systems;
• cost accounting, government accounting and auditing;
• budget preparation and administration;
• County financial record keeping practices;
• County automated accounting and information systems;
• principles and practices of contract/grant/intergovernmental agreement administration and monitoring related to financial activities;
• federal, state and County laws, rules, regulations, and policies pertaining to grant and contract administration;
• County financial and administrative practices and policies.

Skill in:

• analyzing, interpreting and reconciling fiscal and accounting records and preparing accurate financial reports;
• applying specialized reporting requirements and procedures to the preparation of accounting records and financial statements;
• communicating effectively, both interpersonally and in writing;
• providing instruction and training to vendors and staff;
• reviewing, coordinating, monitoring, evaluating and interpreting contract and grant financial activities;
• interpreting and explaining policies and procedures;
• interpreting and applying laws, rules, and regulations to contracts and grants;
• compiling and analyzing data and preparing summary status reports based on the data;
• using automated systems, databases, spreadsheets, and word processing programs.

Minimum Qualifications

EITHER:

(1) Bachelor’s degree from an accredited college or university with a major in accounting, finance, economics, public or business administration, or other closely related field as defined by the appointing authority at the time of recruitment.

OR:

(2) An Associate’s degree from an accredited college or university with a major in accounting, finance, public or business administration, or another closely related field as defined by the appointing authority at the time of recruitment and two years of accounting experience. (Additional relevant education from an accredited college or university may be substituted for the aforementioned experience.)

OR:

(3) Four years of experience with Pima County in a position that reconciles and verifies accounting information from manual or automated sources and/or contracts/grants administration.

Qualifying education and experience must be clearly documented in the “Education” and “Work Experience” sections of the application. Do not substitute a resume for your application or write “see resume” on your application.

Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):

1. Experience with Microsoft Excel (creating pivot tables, filtering, VLOOKUP, and/or using other advanced functions).
2. Minimum three (3) years of experience developing and producing financial reports, researching, analyzing, interpreting, reconciling, and auditing financial and budgetary data.
3. Experience with grants and/or contracts, governmental accounting, and compliance requirements under the OMB Circulars and Uniform Grant Guidance.
4. Minimum one (1) year of experience with cash management, accounts receivable and/or accounts payable.

Selection Procedure:
Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.

Supplemental Information
Licenses and Certificates: Some positions require a valid Arizona Class D driver’s license at the time of application or prior to completion of initial/promotional probation. Failure to obtain/maintain required licensure shall be grounds for termination.

Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.

Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.

Pima County provides access to high-quality, affordable healthcare for eligible employees and has an award-winning wellness program. Our plan is designed to ensure a high level of coverage and financial protection. Read more about our benefits program by

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Are you willing to accept a grant-funded position?

• Yes
• No

Required Question