Job Details
Level
Experienced
Job Location
Child Thrive – Chicago, IL
Position Type
Full Time
Education Level
High School
Salary Range
$42,000.00 – $46,000.00 Salary/year
Job Shift
Day
Job Category
Education
Summary
Serve as a contact point for information and perform clerical and administrative tasks in support of Child Thrive. Charged with project management of significant initiative components assigned by the Child Thrive Director and CPA Executive Leadership. One key component will be the recruitment, onboarding, training, and management of Child Thrive program volunteers. The role will assist in the implementation and execution of program recruitment, marketing, day to day operations, procurement, billing, and appropriate paperwork.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following (Other duties may be assigned):
• Responsible for administrative tasks related to record keeping and reporting.
• Prepare and maintain reports, correspondence, and statistical and financial data
• Maintain files and prepare daily, weekly & monthly reports in compliance with policy and procedure in a timely manner
• Maintains Child Thrive activities calendar
• Responsible for scheduling rooms/locations for Child Thrive and Children’s Place Association
• Provide front desk coverage, answer phone inquiries, collects fees and payments
• Responsible for the incoming and outgoing Child Thrive correspondence
• Coordinates the purchasing activities with Children’s Place Association A/P personnel
• Represents Child Thrive for operational activities with Children’s Place Association
• Participates in Children’s Place quality assurance initiatives as needed and appropriate to improve service quality and ensure compliance with licensing, accreditation, and contractual standards
• With support and direction from the Child Thrive Coordinator
• Responsible for the management of Child Thrive program components as assigned. Including but not limited to program marketing, recruitment, and community engagement
SUPERVISORY RESPONSIBILITIES
The Program Operations Manager will manage the responsibilities of the Child Thrive program volunteers.
Qualifications
EDUCATION, SKILLS, and/or EXPERIENCE
• High school diploma or GED required.
• A minimum of 2 years of experience as a receptionist or in a related clerical role and a general knowledge of clerical procedures is required.
• Minimum of 2 years of experience in project management.
• Knowledge of Microsoft Word, Excel, Access, and Outlook required.
• Must be able to work with all levels of employees, clients, and visitors.
• Must possess excellent customer service skills, verbal, and written communication skills.
• Must be able to demonstrate the ability to multi-task and prioritize projects with deadline achievement.
STATEMENT ON WORKPLACE CULTURE
Employees shall respect the diversity of all individuals (e.g., clients, co-workers, stakeholders) and refrain from any form of discrimination and/or harassment based on race, color, national origin, religion, sex, disability, age, citizenship status, genetic information, marital status, sexual orientation, military and veteran status, gender identity, arrest record, victim of domestic violence and housing status, or other differences.
Children’s Place Association strives to cultivate a work environment that honors the voices and lived experiences of every member of the staff. Therefore, all employees share the responsibility of creating and cultivating a welcoming and supportive work environment.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, walk, sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch or crawl; and talk or hear. The employee is occasionally required to climb. The employee must frequently lift up to 40 pounds and be able to safely handle large pots full of hot food. Specific vision requirements for this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
The employee must be able to use cleaning products to clean equipment and to wash and sanitize dishes. The employee must be able to read and write English at a level to fill out food orders, read catalogs and maintain temperature logs.
WORK ENVIRONMENT
The work environment described here is representative of that an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually moderate but may become loud at times. As appropriate to the job, the work environment may include any or all of the following: working with others, verbal contact with others and face-to-face contact; working inside.
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees so classified.