Position Type:
Finance/Payroll/Purchasing/Warehouse
Date Posted:
7/11/2023
Location:
Educational Support Center
Date Available:
ASAP
Closing Date:
Open Until Filled
FULL SALARY RANGE: Level 17 (minimum: $95,785 – mid-point: $118,253 – maximum: $140,722)
The maximum placement for new hires is based upon experience and typically does not exceed the mid-point of the range.
STANDARD HOURS PER WEEK: 40
FTE: 1.0
MONTHS PER YEAR: 12
JOB CODE: 3012
POSITION TYPE: REPLACEMENT
LOCATION: THORNTON, CO.
Adams 12 Five Star Schools is a caring, inclusive, and engaging district in Thornton, CO which exists so the students it serves can attain the knowledge and skills necessary to pursue the future of their choosing and are equipped to navigate and thrive in our rapidly changing world.
Our mission is to engage and inspire all students to innovate, achieve and succeed in a safe environment by ensuring high-quality instruction in every classroom, every day.
SUMMARY: Oversees the warehouse operations, warehouse procurement, and purchasing staff, policies, process improvements, and procedures of the Warehouse and Purchasing Departments. Responsibilities include ensuring that district personnel adhere to all Board and District policies related to purchasing and ensuring that the Purchasing Department adheres to all federal and state laws with regard to procurement, contracting, and coordinates formal bidding processes. Monitors vendor performance, handles contracts and delivery disputes.
ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Tasks Descriptions
1. Manages purchasing, warehouse, and distribution operations by assisting school administrators and other district departments to ensure all district policies and procedures are followed when purchasing materials and supplies. Assist with the development and implementation of purchasing policy and procedures. Communicate purchasing policies and procedures to district personnel.
2. Manage daily purchasing activities, including identifying work assignments; providing leadership in determining the proper procurement methodology; ensuring contract compliance to awarded vendors; reviewing, evaluating and analyzing bids; monitoring procedures of major bid awards; researching life cycle cost of certain equipment; leading special project teams; and managing, maintaining and reviewing procedures for the physical administration of all contract documents.
3. Manage the purchasing coordination for new schools and all other district facilities, including ensuring that the appropriate materials are ordered, received and installed. Provide guidance to district personnel in selection and procurement of fixtures, furnishings, and equipment for renovations, additions and new district facilities. Evaluate organizational supply chain needs and processes. Coordinate with internal and external stakeholders in the development of solutions to logistic support issues.
4. Manage and evaluate administrative and classified staff, including directing work; evaluate staffing requirements; and recommend and coordinate professional development, professional memberships and educational opportunities for the Purchasing staff. Responsible for review, approval and verification of reported time in district time and labor system. May prepare and analyze time and labor reports.
5. Manage the Procurement Card Program which includes overseeing issuing of cards, closing accounts, modifying accounts, auditing accounts, training, reporting and maintaining vendor relationships.
6. Provide training and guidance to district personnel regarding procurement laws, policies, procedures and contract negotiations. Work with the Financial Services department to test new SFS procedures.
7. Develop and enforce purchasing procedures for the district. Make recommendations to the leadership team for District Policy changes.
8. Approve requests for the procurement of materials in accordance with all state and federal laws and District Policy. Responsible for assuring the appropriate and most effective procurement methodology is utilized in accordance with all state and federal laws and District Policies. Approve all sole source contract requests for the district and reports monthly on sole source contract approvals.
9. Manage the Purchasing budget andthe Capital Reserve funds for office equipment and furniture.
10. Administer, manage and analyze all electronic procurement solutions that are utilized by district personnel.
11. Manage the development and maintenance of all technology for the Purchasing Department including databases and internal and external web sites.
12. Performs other duties as assigned.
EDUCATION AND RELATED WORK EXPERIENCE:
• Bachelor’s degree with a major pertinent to the position requirements.
• Minimum of five (5) years of procurement/purchasing experience, including experience with complex governmental contract administration.
• Experience managing a large public bond funded program preferred.
• Must successfully complete current district training for supervision of Classified Staff within one (1) year of entering position.
LICENSES, REGISTRATIONS or CERTIFICATIONS:
• Criminal background check required for hire.
• Successful completion of a post-offer physical examination is required prior to commencement of job duties.
• Certified Public Professional Buyer (CPPB) or other related professional certification in purchasing or ability to obtain within (2) years after entering position.
APPLICATION INFORMATION:
All applicants (current district employees and external applicants) should list any and all work experience, including current district experience, when completing the employment application. Please include job titles and duties that you held while doing that job. Since the Human Resource department uses the application to screen for minimum qualifications required for each job, it is important to have a complete application so you will be considered for the position you are applying for.
SALARY INFORMATION:
The salary listed is for full time positions (1.0 FTE). This salary will be adjusted, as needed, based upon the FTE. Administrative employees’ salary will be commensurate on the employees’ education and/or work experience. For additional information, please review our Administrative Compensation Program or review our Administrative Salary Schedule.
BENEFITS INFORMATION:
Adams 12 Five Star Schools is committed to providing an environment that promotes a healthy employee population able to serve our students at the highest level. We offer a comprehensive benefits package including medical, dental, vision and life insurance as well as other programs for benefit eligible employees. The employee assistance program, voluntary life insurance through PERA, and 401(k), 403(b) & 457(b) plans are available to all employees regardless of hours worked and are available immediately (upon hire date).
To learn more about our benefits, including paid time off, please see our Benefits Overview.
THIS POSTING IS NOT INCLUSIVE OF THE JOB DESCRIPTION.
Rev 7/23