Job Details
Level
Experienced
Job Location
Roxbury Headquarters – Roxbury, MA
Position Type
Full Time
Salary Range
$50,000.00 – $60,000.00 Salary
Job Shift
Day
Job Category
Nonprofit – Social Services
Description
About Horizons
Horizons for Homeless Children (Horizons) is a local non-profit dedicated to improving the lives of young homeless children in Massachusetts and helping their families succeed by providing high-quality early education, opportunities for play, and comprehensive family support services.
What you’ll do
As the Bilingual Admissions and Financial Assistance Coordinator, you’ll be a member of our highly skilled and dedicated Admissions and Financial Assistance team. You’ll work closely with shelters, families, your team, and our Centers Leadership Teams to ensure that children between the age of 0-5 years and families are enrolled in services at Horizons and funding is secured. Its important to note that communicating with families in Spanish or Haitian Creole, in addition to English, is an essential part of this role for our parent community. As someone who is highly motivated, detail-oriented, and compassionate, were confident that you will be set up for success.
More details about your responsibilities
Admissions Management:
- Maintain a detailed and updated waitlist; managing referrals, adding new families, filling open classroom slots, and coordinating transitions into the program from the waitlist.
- Maintain high confidentiality standards.
- Work with your team to identify current and future classroom openings.
- Act as the initial contact for shelter workers and their referred families interested in enrolling at Horizons and provide detailed description of program and expectations.
- Coordinate and conduct respectful and individualized intake meetings with new families.
- Manage handoff meetings with the centers administration team.
Childcare Subsidy Management:
- Assist in determining funding source eligibility for families and completing the childcare subsidy process, ensuring that required paperwork is appropriately filed.
- Assist in meeting with families on an annual basis to reassess their eligibility for a childcare subsidy.
- Support families in ensuring timely voucher renewals.
- Assist in monitoring familys attendance for continued enrollment.
Data Management:
- Timely data entry into multiple systems related to, and required by EEC & Head Start, including applications, attendance, and intakes.
- Oversee the maintenance of children’s files.
- Assist in conducting internal audits to ensure the program is in compliance with various contracts (EEC, ABCD, CACFP).
- Other duties as assigned.
Starting salary range, compensation, and benefits
$50,000 – $56,000 is the starting salary range for our Manager level roles with a 4% premium uplift for Bilingual English/Spanish. Your starting salary will fall within that range depending on your competencies, experience, and skillset.
Your total compensation package includes the following benefits:
- Health coverage options designed to be as comprehensive and affordable for you as possible, with Horizons covering between 70-75% of premiums (a value that ranges from an additional $8,000 – 20,000 per year based on your enrollment choices).
- While you have a choice between an HMO and PPO plan for medical coverage, most employees pay $76 for individual, $147 for 2-person, or $288 for family coverage per bi weekly paycheck and never pay more than $300 for individual or $600 for 2-person/family toward deductibles.
- Paid leave coverage is offered through Massachusetts’ Paid Family and Medical Leave. Horizons covers both medical and family contributions at 60% (100% for employees who earn less than $50,000 annually) with up to 26 weeks of paid leave available based on eligibility and approval.
- Horizons’ additionally offers 1 week for paid parental leave for welcoming a child into your family through birth, foster, or adoption, that often covers the waiting period for PFML to begin.
- Visit The Benefits of Working at Horizons for more details on the rest of our benefits package
Diversity, equity, inclusion, and belonging
We recognize the value of looking within to ensure our policies, practices, and culture are aligned with Horizons’ vision. Creating a more equitable world has always been at the center of Horizons’ mission, but in the last several years we’ve recommitted to the role Horizons plays in rectifying some of the problems we see and wish to address. Visit our DEI page to learn more about what that looks like at Horizons.
For more information about Horizons, please visit www.horizonschildren.org
Qualifications
Experience
- Fluency in Spanish verbal and written, is required in addition to English.
- At least 1 year of relevant experience with transferrable responsibilities and skills.
- Experience working with homeless and/or at-risk families strongly preferred, within the shelter system a plus.
- Prior experience in social work, social services, or other human service fields a plus; knowledge of the childcare funding and financial system a plus.
- Data entry or database experience, preference for My Head Start, Quickbase, and CCFA experience.
- Knowledge of Early Childhood Education/Head Start highly preferred.
- Commitment to a strength-based, culturally competent, collaborative approach to working with families and colleagues.
Knowledge, Skills & Abilities
- Ability to manage multiple projects simultaneously with a high level of organization and attention to detail in a deadline-driven environment.
- Self-motived and with a proactive approach to problem-solving; working independently and with your team.
- Compassionate and effective communication skills; can distill complex information clearly with a human-centered approach.
- Ability to work with people from varied backgrounds and adapt to all personality types.
- Technologically savvy and, with training, able and eager to pick up new database management and application skills as needed.
- Proven commitment to operational excellence and fiscal responsibility.
- Highly motivated by and committed to Horizons mission and ability to embody our core values (Collaborative, Inclusive, Innovative, and Passionate).