Paralegal

Gannett Fleming is looking for an experienced and driven Paralegal to join our in-house legal team. The Paralegal supports our in-house attorneys and insurance manager. In this role, you will handle a wide range of complex functions that impact the company’s business, including support for claims and litigation management, administration of the contract review process for a wide range of project types, database and procedural management, and legal research. If you have a proven track record of delivering high-quality paralegal support and a desire to be a part of a growing, innovative company, there may be an exciting opportunity waiting for you at Gannett Fleming!

• Recognized industry leader: ENR top design firm – #13 in Transportation and Highway, #17 in Bridge Design just to name a few
• Stability: We were established in 1915!
• Growth: Position offers interaction with senior leadership & key stakeholders
• Work-Life Balance: You will be able to work remotely and take advantage of our flex-time policy
• Culture of Learning: support for continuing education, professional development opportunities, and access to our comprehensive Learning Network
• Flexible Work Environment: Opportunity to work from several locations to include, Central PA, Philadelphia, Baltimore, Chicago, Tampa and Raleigh

Under supervision of Corporate Counsel, provide general administrative assistance to Legal/ Insurance Department staff and its functions. Duties may include:

• Support in-house attorneys and insurance manager with claims and litigation management, including gathering facts and conducting interviews; coordinating with outside counsel; preparing and disseminating litigation hold notices; formulating and conducting e-discovery searches and compiling documents in response to subpoenas and discovery responses; reviewing and editing documents for filing.
• Serve as an administrator for the company’s contract lifecycle management system. Tasks include assisting with user training, troubleshooting, management of contract templates, running reports of performance metrics, supporting integrations, and conducting quality checks for completeness of contract and project information/documents submitted for legal review. Provide backup assistance for Legal Department Administrator to manage assignment of contracts to attorneys for legal review.
• Serve as a key contributor for creation of new claims database, import of existing claims data, and establishment of procedures for extraction of reports and ongoing management of the database.
• Assist with management of corporate documents and records maintained by the Legal department, including converting paper files to digital files, improving organization of electronic files, and establishing procedures for ongoing file management.
• Assist with review and processing of invoices from outside counsel.
• As needed, conduct legal research on matters related to litigation, compliance, contracts, and other corporate legal issues, and prepare memoranda to advise supervising counsel and other Legal Department staff on the results of research.

Education and Licensing requirements

• Bachelor’s degree or applicable Paralegal certification or training
• Experience with litigation or other practices requiring extraction and production of documents (e.g., investigations, transactional due diligence, or corporate governance

Training, Skills, Knowledge and/or experience

• E-Discovery experience, including proficiency in conducting searches using terms and connectors, de-duplication of search results, and identification and logging of privileged materials.
• Experience with a range of office software and ability to become proficient with, Office 365, including Excel, Word, Share Point, and Outlook; Adobe products, including for creation of forms and templates; and DocuSign
• Experience as a administrator for a contract lifecycle management system or similar software platform is helpful, but not required. All training will be provided, and coding/programming skills are not needed to perform the role.
• Attention to detail, and analysis and research skills
• Problem solving and trouble shooting skills to identify business process gaps and select/implement optimal solution.
• Strong verbal and written communication skills.

Additional information

Other duties may be assigned as necessary. Generally, office work environment. Must be able to sit or stand for extended periods of time. Must be able to independently travel and be physically present in the office or at a client site. The position will include a mix of remote work and in-office work in the Camp Hill, Pennsylvania office, as required for administrative duties (e.g., scanning files, mailing and printing documents, and participating in office meetings). It is estimated that the position will require 2+ days per week in the office.

At Gannett Fleming, we believe in improving the lives of the people we serve. We believe in innovation and social responsibility. We believe in the diversity of our team and the creative solutions they provide. We believe in embracing change and emerging technologies while maintaining an unmatched standard of quality. We believe in creating an environment where employees can thrive at home and at work. We believe in engaging our employees, building lasting relationships with our clients, and, in turn, making a difference in the world.

We offer a comprehensive benefits program, which includes medical, dental, vision and life insurance, our tax-deferred 401 (K) savings plan, and the opportunity to incentive compensation for eligible positions. We are committed to your personal growth and professional development, so we offer tuition reimbursement, access to internal and external training programs and support active participation in professional organizations.

Gannett Fleming is an Equal Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans’ status or other characteristics protected by law.

Unsolicited resumes from third party agencies will not be accepted.

Location: Hybrid (Home and Camp Hill or Valley Forge office)

Core Business Hours: 8:00 AM – 5:00 PM
Employment Status: Full-Time

Internal Requisition ID:2023-9922

Salary Range: $65,000 – $75,000 Salary dependent upon experience and geographic location

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Please be advised that Gannett Fleming may require you to attest to your vaccination status and provide proof of Covid-19 vaccination. Regulatory requirements remain fluid at this time and Gannett Fleming will abide by Covid-19 mandates impacting our business as well as meet the requirements of our clients. Valid religious and medical exemptions will be reviewed and considered in accordance with applicable law.