General Description
Performs complex administrative work within established procedures and standard practices to multiple departments. Work is performed under general supervision without specific instruction and requires coordination with others. Some specialized knowledge of the department’s function is required. Contacts are frequently made at all organizational levels within and outside the department; requires handling of sensitive or controversial information and dealing tactfully with the public.
Essential Job Functions
Essential Job Functions:
- Performs the secretarial and administrative work required to ensure the efficient operation of the office, including the preparation of ad hoc reports.
- Screens visitors, telephone calls and mail.
- Responds orally and in writing to routine inquiries from within and outside the school system.
- Directs non-routine matters to appropriate resources.
- Maintains appointment calendars and schedules meetings.
- Coordinates arrangements for meeting rooms, equipment and materials.
- Maintains a petty cash fund and prepares monthly reports for accounts payable.
- Performs time and attendance functions.
- Coordinates and distributes work to office personnel, when appropriate.
- Establishes and maintains working relationships with other offices, schools, and governing agencies.
- Performs other duties as assigned.
Budgetary Responsibility:
Assists with maintaining department budgets; maintains petty cash funds.
Report Preparation:
Prepares regular reports to the issues related to school education programs and school operations.
Equipment Operation:
Utilizes computer and basic office equipment.
Contacts:
Establishes and maintains working relationships with other offices, schools and governing agencies.
Work Direction:
N/A
Supervision:
N/A
Decision Making:
Functions independently under general supervision.
Formal Policy-Setting Responsibilities:
N/A
Physical Demands:
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to lift, support, handle or feel objects, tools, equipment and/or controls; reach with hands and arms; and talk and hear. The employee is occasionally required to stand, walk, sit, climb or balance and stoop or kneel. Specific vision abilities required by this job include close vision, distance vision, depth perception and the ability to adjust focus.
Work Environment:
The employee regularly works in an office setting. The noise level in the work environment is quiet to
moderate.
Qualifications
Knowledge/Skills/Abilities:
Extensive knowledge of office practices and procedures; the department’s policies and procedures; the supervisor’s responsibilities and school division programs. Demonstrated ability to edit work for proper grammar, spelling and punctuation. Skill in operating personal computers, utilizing spreadsheets, word processing and presentation software (Google Doc, Sheet and Slide preferred). Demonstrated ability to manage office activities and administrative work, relate policies and procedures, communicate effectively both orally and in writing, exercise judgment and work effectively with all levels of the organization and the public.
Requirements
Education, training or experience sufficient to demonstrate the required knowledge, skills and abilities.
Applicants considered for employment must successfully complete the following background investigations/tests:
- Federal Bureau of Investigation (FBI) Criminal History Investigation
- State Police Criminal History Investigation
- Child Protective Services (CPS) Investigation
- Tuberculosis Screening/Test
Chesterfield County Public Schools assures Equal Employment Opportunities for employees as required by Federal and State Orders and Laws. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, the administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position and does not imply an employment contract.
Chesterfield County Public Schools offers a wide variety of benefits to employees. Benefit offerings may differ based upon full-time and part-time employee status.
To learn more details, visit our benefits page
01
Have you ever been convicted of a felony?
- Yes
- No
02
Have you ever been convicted of an offense involving the sexual molestation, physical or sexual abuse or rape of anyone?
- Yes
- No
03
Have you ever been the subject of a founded case of child abuse and/or neglect?
- Yes
- No
Required Question
Agency Chesterfield County Public Schools
Address P.O. Box 10
Chesterfield, Virginia, 23832
Phone +1 (804) 748-1984
Website http://oneccps.org